Issue or request invoices for each financial activity that you’re involved in. Time management issues are inevitable and knowing how you can get back on track is fundamental. Holding regular team meetings to report the progress of the project. Gathering and allocating resources. Take, Handling work throughout all 4 phases is just one of the many project manager responsibilities. Develop a schedule to estimate the time needed to complete each activity and the entire project. Figure 1: Project management in six phases, with the central theme of each phase. The manager creates a set of plans and resources and tasks are described. Analyzing and evaluating the team’s performance based on predetermined metrics. By understanding and recognizing them, you can help others on their journey and take charge of your own. This information can later be compared to the goals of the project as well as the quality of work delivered, and whether it was delivered on time. Based on research, you can discuss with your team how you can manage each risk or obstacle that might delay your project. Project Status Updates. A project is completed only after the product has been delivered to the client and the latter has accepted it as being the final version. You should look at this phase both strategically and practically. The total project budget. For this, you must think about your project’s main goal and how each part of the project will influence it. Try to learn more about what kind of information your clients will require on a daily basis, how you can deliver it to them, and what their quality standards are. Initiation Project Planning. Take a few minutes to find more tips on how you can use this alternative procedure: It is up to you how you create your project management life cycle. The planning phase commonly involves: 1. Project Risk Management – Here’s the Four Stages of Risk Removal. A project management life cycle will help: Ease communication between project teams and stakeholders; Ensure goals are achievable with the available resources FOUR PHASES OF PROJECT MANAGEMENT 1. Use objectives and key performance indicators (KPIs) to grade and improve your workflow. Prioritize the tasks that are urgent and postpone those that do not depend on another activity’s execution. Defining and organizing the project: Defining project is the first step in the project management process. This way, the chances of success are potentially high. The project manager directs and manages project work, and the project team carries it out. Identifying and defining the scope of the project. We don't spam and we deeply respect your privacy! No project manager wants to find out that they will have to change something after it’s done just because they haven’t understood the exact needs and goals of their clients. You’ll be able to address the communication breakdown before it affects the entire project. 2. Review. The value of the project is determined, as well as its feasibility. This is a document that describes the scope, objectives, and resources of the project, as well as the roles and responsibilities of participants. Project management is more than just organizing meetings, assigning a few tasks, and reminding the team about the deadline. It will be their duty to make sure that the final product has no bugs, errors, usage difficulties, missing items, etc. Learn more about the cookies in Our Privacy Policy. 3. QA also lets you maintain full control over each activity. In this article, I’ll touch on the different phases of project management and what purpose they each serve to the project management process. In this stage, it's your role as the leader to measure and analyze the project’s value and feasibility. Planning helps to identify those risks and ways to mitigate them. Dividing up the process into smaller stages helps to make the project goal more achievable and more viable to execute. Gantt Charts can be used to maintain control of the entire project development timing. This tool is designed to help team leaders manage the team efficiently, monitor each member’s activity levels, and communicate effectively. It’s best to form a core team made of members who are experts in different fields. If you found this guide to the four phases of project management useful, share it with your friends and teammates. Use a Gantt Chart for scheduling or any other type of time tracking software that suits your project’s needs. It's in the planning phase that teams try to identify and deal with issues that might threaten the successful completion of the project. You can also prepare a checklist of all the project management steps that you had to go through and make sure once again that you haven’t missed anything. It’s often the project manager’s duty to maintain control of the entire project creation process and to fix eventual faults. Any error and confusion regarding the main strategy can slow down the project’s development. The steps involved in the closure phase of the project management life cycle include: All the lessons learned from a project offer you great experience that makes you wiser going into other projects. When you break down the entire project into smaller chunks, it becomes easier to manage. Don’t forget to consider the impact that any small change will have on the final product. That’s only achievable with good project planning. These four phases are: Initiating. In addition, you can wait for your client to start using that product or services and ask for sincere feedback. Before the project is approved or rejected, these two documents are created to sell the work to stakeholders or sponsors: 1. Business Case: Here is where you justify the need of the project, which includes analyzing return on investment. Every now and then, you can ask your client to approve the previous task so that your team will be able to move on to their other assignments. The Project Life Cycle provides a framework for managing any type of project … In this stage, the project leader establishes a more formal set of plans, detailing what needs to be done and how the project will be performed. Once you you’ve done that, your focus should be to continually monitor performance. The Project Life Cycle refers to the four-step process that is followed by nearly all project managers when moving through stages of project completion.. It should also emphasize the anticipated objectives and goals of the project in terms of cost, timeline, and quality of deliverables. Here is an explanation of this model that can be used in many situations and disciplines. We are fortunate to live at a time when project management tools can effectively enable remote work. Take a closer look at risks. They can save you time when it comes to planning, scheduling, and monitoring. This will ensure that you no longer receive unnecessary supplies after the completion of your project. Some of the steps involved in the initiation phase include: Once you have met these requirements, you’ll be able to create a project charter. If a project is deemed unprofitable or unfeasible, teams should abandon it. If the initiation stage receives the green light, the project goes into the second phase, which is planning. 2. Before stopping on a final version of a schedule, talk to your team to find out how much time each member will need to complete their tasks. Phase 1: Initiate the Project If the idea of project management seems rather abstract to you, bear in mind that there are a series of logical phases that you must go through to complete a project according to a series of guidelines and quality standards. Please try again. Starting from fictional scenarios, find out ways to prevent risks and to fix the damage they make. In this... 2. During the project execution phase, you and your team will work on all of the aspects that you have planned and assessed during the previous project management steps. Budget management. A project management plan helps leaders to manage resources, communicate benefits to stakeholders, and steer the team towards attaining the desired outputs. Managing both projects and programs is a four-phase process. This is also the reason why the visually appealing, Trello project management platform is quite popular among so many individuals, with over […], Corporate sustainability is the new “growth” at a time when everyone is working to produce less waste and recycle more. The deliverables will be reviewed, they will be presented to the concerned party (client/stakeholders). The second phase is the planning phase where the important steps to complete the project objectives are explained as much as possible. The six phases of project management; boek; Initiation phase The initiation phase is the beginning of the project. See if all tasks are being completed according to the original schedule and timeline. This system helps in completing all tasks in the right sequence, and at the right time. Since you're tackling the project in phases, you can quickly identify a problem as soon as it arises and deal with it before it turns into an even bigger issue. For our purposes, this phase is covered under the execution and closure phases.To help you visualize the project management lifecycle, use this free customizable template. 1. Create a workflow. Remember that you must communicate with clients before implementing any decision since they are the direct beneficiaries of the project. The steps involved in the planning phase include: As a project manager/leader, you must strive to achieve the project goals and objectives on time while ensuring the delivery of quality work. It’s easy to edit and share with your team. Creating a general plan, which will address the project timeline, the tasks that need to be performed, and possible potential threats. The next project life cycle phase is to turn the plan into action. The goal of this phase is to examine the feasibility of the project. 2. Being able to successfully complete each step of this process is more important than just putting it on paper. Think realistically to meet the requirements of your client and to maintain a healthy work environment with no unnecessary efforts or after hours for your employees. The project managers identify all the work to be done to meet the project’s objective. You can look at this step as a result of the planning stage because it’s dependant on what you have chosen to do during that part of the project’s development. These need to be well-written so that your team will have no difficulty in completing their duties. Analyze how the hazards you’ll face can affect your path to reaching the project’s objectives and meeting the client’s requirements. 6. Review. Below is a description of each phase along with practical tips you can use to implement project management in your own work. Some of these tools are all in one, and rather affordable if you are looking for a low cost one. It ensures ongoing projects are more organized and efficient. 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